Privacy Policy

This Privacy Policy governs the manner in which JotCast collects, uses, maintains and discloses information collected from users (each, a "User") of the https://www.jotcast.com website ("Site"). This privacy policy applies to the Site and all products and services offered by JotCast.

We may collect personal identification information from Users in a variety of ways, including, but not limited to, when Users visit our site, register on the site, place an order, and in connection with other activities, services, features or resources we make available on our Site. Users may be asked for, as appropriate, name, email address, and credit card information. Users may, however, visit our Site anonymously. We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Site related activities.

We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.

Our Site may use "cookies" to enhance User experience. User's web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. User may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the Site may not function properly.

When you use JotCast through Microsoft Teams, we may receive and process the following information from Microsoft:

• User Identifiers: Unique user and object IDs to identify users within the Teams environment
• Display Names: Your display name as shown in Microsoft Teams
• Email Addresses: Your email address associated with your Microsoft Teams account
• Meeting Information: Meeting IDs to uniquely identify and associate chats with specific meetings

This information is used solely to provide our moderated chat services within your Teams meetings and to authenticate users through Microsoft's Single Sign-On (SSO) service.

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site.

Sensitive and private data exchange between the Site and its Users happens over a SSL secured communication channel and is encrypted and protected with digital signatures.

We implement appropriate technical and organizational measures including:

• Encryption of data in transit using SSL/TLS protocols
• Secure storage of data using Amazon Web Services (AWS) infrastructure
• Regular security assessments and updates
• Limited access to personal information on a need-to-know basis
• Secure authentication through Microsoft SSO for Teams users

We do not sell, trade, or rent Users personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates, and advertisers for the purposes outlined above.

We retain your personal information for as long as necessary to provide our services and fulfill the purposes described in this Privacy Policy. Specifically:

• Account Information: We retain your account information (name, email address) for as long as your account remains active.
• Chat Content and Messages: Chat messages and related content are retained indefinitely while your account is active, unless you choose to delete them.
• Usage and Analytics Data: We retain usage data and analytics indefinitely to improve our services and maintain service quality.
• Post-Deletion: When you delete your account or specific content, we immediately and permanently remove this information from our systems. Deleted data cannot be recovered.

JotCast operates from the United States and our servers are located in the United States through Amazon Web Services (AWS). If you are accessing our services from the European Union, United Kingdom, or other regions outside the United States, please note that your information will be transferred to, stored, and processed in the United States.

By using our services, you acknowledge and consent to this transfer, storage, and processing of your information in the United States. We take appropriate measures to ensure that your personal information receives an adequate level of protection, including through appropriate contractual clauses with our service providers.

JotCast does not have a minimum age requirement and may be used in educational settings, including elementary schools. When JotCast is used in educational settings:

• Educational institutions are responsible for obtaining any necessary parental consent
• We rely on schools and educational organizations to ensure compliance with applicable laws such as COPPA (Children's Online Privacy Protection Act) in the United States
• We do not knowingly collect personal information directly from children under 13 without appropriate consent
• If you are a parent or guardian and believe your child has provided personal information without your consent, please contact us immediately

For educational institutions using our services, we recommend reviewing our services with your institution's privacy and data protection policies to ensure compliance with applicable regulations.

For users in the European Union and United Kingdom, we comply with the General Data Protection Regulation (GDPR). Your rights under GDPR are described in the "Data Subject Access Rights" section below. Our legal basis for processing personal data includes:

• Contract: Processing necessary to perform our services you've requested
• Legitimate Interests: Processing necessary for our legitimate business interests, such as improving our services
• Consent: Where you have given explicit consent for specific processing activities
• Legal Obligations: Processing necessary to comply with legal requirements

You have certain rights regarding the personal data we hold about you, which are subject to applicable data protection laws. These rights include:

• Right to Access: You have the right to request access to the personal data we hold about you. This enables you to receive a copy of the personal data we hold and to check that we are lawfully processing it.
• Right to Rectification: You have the right to request correction of any inaccurate or incomplete personal data we hold about you. You also have the right to request that we update or amend any personal data that is out of date or incorrect.
• Right to Erasure: In certain circumstances, you have the right to request that we delete or remove personal data we hold about you. This right is not absolute and only applies in specific situations, such as when the personal data is no longer necessary for the purpose for which it was collected.
• Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data in certain circumstances. This means that we can only continue to store your personal data and will not be able to carry out any further processing activities until the issue is resolved.
• Right to Data Portability: You have the right to request that we provide you with a copy of your personal data in a structured, commonly used, and machine-readable format. You also have the right to request that we transmit this data to another data controller, where technically feasible.
• Right to Object: You have the right to object to the processing of your personal data in certain circumstances, including where we are relying on legitimate interests as the legal basis for processing.
• Rights in Relation to Automated Decision Making and Profiling: You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. We do not engage in such practices.

To exercise any of these rights, or if you have any questions regarding your rights, please contact us.

Please note that we may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to facilitate our response.

JotCast has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

By using this Site, you signify your acceptance of this policy and terms of service. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at:
support@jotcast.com